Body Corporate Functions

Colliers has considerable experience in the role of Body Corporate Secretary with our aim to provide excellent to the owners. The effects of a property purchased under the terms of the Unit Titles Act 1972, and it's subsequent amendments, are not always widely understood hence the need to appoint a Secretary with experience. Colliers has the advantage of being able to bring to the role our knowledge of both the property and accounting aspects of a Body Corporate Secretarial role where the focus is on the management of the common property.

Our duties as Body Corporate can include

• Ensuring the unit owners, and tenants if applicable, comply with the provisions of the Unit Titles Act 1972, including amendments to the standard schedules (constitution) of the Body Corporate. 
• Maintain the Body Corporate register of unit owners. 
• Maintaining the books of account and preparing financial statements. 
• Collecting body corporate levies and paying accounts as they fall due. 
• Preparation of annual budgets. 
• Advice on and effecting of insurances for the property to ensure compliance with the Unit Titles Act 1972. 
• Ensuring as far as practicable that the common areas of the Body Corporate are key clean, tidy, maintained and secure. 
• Develop a maintenance programme to be followed over a determined period of time. 
• Convene, attend and chair Annual General Meetings of the Body Corporate and liaise fully with committees as required. 
• Provide assistance for special projects in relation to refurbishment or town planning for example as required. 
• Preparation of Section 36 certificates which are required for the sale of unit within a Body Corporate.
  

As an experienced Body Corporate Secretary we

• Maintain frequent and open contact with owners. 
• Keep accounts up to date. 
• Ensure AGMs are held at appropriate times. 
• Monitor contracts closely. 
• Sort out issues promptly and efficiently. 
• Respond promptly to inquiries. 
• Advise the Body Corporate on the setting up of an appropriate deferred maintenance fund for common areas.
  

Under the Body Corporate structure Colliers act as Secretary for a variety of uses

• Shopping Centres 
• Commercial Units 
• Residential Apartments 
• Mixed use Commercial and Residential. 
• Student Flats 
• Storage facilities
  

We welcome the opportunity to quote our services for this area of expertise so please email christchurchpm@colliers.com